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Committee

The club committee members are:

Chair Mr P Sadler
Secretary Mr P Ryder
Treasurer Mr O Magere
Membership Officer Mr G Smith
Communications Officer Dr N Dimmock
Team Managers Ms L Maclean and Mr M Smith
Catering Officer Mrs S Lawrence Taylor
Ball Supply Officer Mr P Sadler
Saturday Juniors Liaison Mr G Smith
Junior Tournaments Mrs S Lawrence-Taylor
Social Coordinator Vacant
Coach Liaison Officer Vacant
Premises Officer Mr P Ryder
LTA Ballot Administrator Ms T Flynn
Committee Member Mr P Edwards

Chairperson

  • Act as an ambassador for the club
  • Call meetings when appropriate
  • Identify other key committee roles
  • Chair committee meetings AGMs and SGMs
  • May be called on to act as mediator.
  • To attend County LTA Forum meetings

Treasurer

  • Maintain accurate and up-to-date financial records for the club or organisation
  • Establish and maintain club/organisation bank/building society accounts and banking arrangements
  • Produce and monitor annual budget
  • Report financial position to the committee
  • Advise the Committee on financial implications of proposals that come before it
  • Collect and deposit all fees, subscriptions and funds
  • Prepare and issue receipts for monies received
  • Ensure that funds are spent appropriately
  • Explore funding opportunities for the club/organisation
  • Pay any bills occurring
  • Prepare end of year financial report for AGM

Club Secretary

  • Ensure club/organisation affiliations, e.g. National Sport Governing Body
  • Deal with all outgoing and incoming correspondence
  • Keep club/organisation (non membership) records accurate and up to date
  • Liaise with Chair to arrange meetings
  • Prepare agendas and take and distribute minutes from committee meetings
  • Ensure that all club/organisation members have relevant information before and after meetings
  • Act as Volunteer Coordinator
  • Act as the main contact for all volunteers
  • Get to know all Club Volunteers and potential volunteers by name
  • Ensure that all jobs have a job description
  • Supervise and oversee all volunteers
  • Liaise with the Chairperson to ensure that all tasks involved are carried out efficiently
  • Coordinate the implementation of the volunteer recruitment, training and support plans
  • Recognise and nominate volunteers for volunteer awards
  • Ensure that volunteer paperwork is completed satisfactorily
  • Organise social and recruitment events for volunteers

Team Manager

  • Decide team selection
  • Promote participation in Team amongst wider Club membership
  • Organise and confirm match fixtures with opposing teams
  • Ensure all players have details of matches and venues
  • Ensure that all necessary equipment is available for home fixtures and, where necessary, food is provided
  • Complete all match paper work immediately after match finishes
  • Inform Club Committee of results
  • Organise and oversee the running of Club tournaments, including payment of tournament fees
  • Organise and oversee the arrangements for hire and use of AELTC courts, including payment and receipt of fees

Premises Officer

  • To advise the Club Committee on any repairs to courts, grounds and clubhouse premises
  • To seek cost estimates for repair work to club premises, and to advise the Club Committee
  • To oversee work undertaken by contractors, and to advise the Club Committee on completion of work
  • To arrange work parties to carry out small scale repairs to the Club premises
  • To prepare and distribute an “opening up” rota for social tennis sessions
  • To be responsible for hire of clubhouse and bookings for use of clubhouse

Membership Officer

  • To act as the first point of call for those looking to join or seeking information about the club/organisation
  • To keep a record of Junior and Adult membership details
  • To collect membership subscriptions from Senior and Junior members (except Saturday Junior members), and to pass them on to the Treasurer
  • To advise the Club Committee on membership trends and other membership matters
  • To advise the Club Committee on ways to attract new members
  • To arrange activities to promote the Club and increase membership
  • To keep the “peg” system up to date in respect of changing membership
  • To be responsible for membership information, welcome packs

Communications Officer

  • To prepare and distribute the Club Newsletter to the members
  • To seek items for inclusion in the Newsletter from the Committee and from Club members
  • To be responsible for the Club website
  • To promote the Club in the local media

Wimbledon Tickets Co-ordinator

To organise all aspects of the AELTC ticket ballot, including liaison with the LTA.

Ball Supply Officer

  • To ensure an adequate ball supply for the Club’s use throughout the year
  • To advise the Club Committee on the trends in ball supply requirements, and the financial implications
  • To ensure that suitable balls are provided for each social tennis session

Catering Officer

  • To arrange for the supply of drinks and refreshments for social tennis sessions, and for coaching sessions
  • To arrange for the supply of drinks and refreshments for “open days” and other special events
  • To advise the Club Committee on financial issues arising out of the provision of drinks and refreshments

Club Socials Coordinator

  • To promote and coordinate a range of different social activities for Club members.
  • To seek views on the type of social events that Club members would like.

Welfare Officer

General Role – to promote safety and wellbeing within the Club, ensuring that children, young people and adults at risk are able to participate in tennis in a fun, safe and inclusive environment.

  • To respond to any concerns or issues that arise for children, young people and adults at risk, in a confidential and sensitive manner.
  • To contact the Safeguarding Team to discuss any concerns that have been raised, where you do not feel able to adequately manage the situation.
  • To contact Children’s Social Care and the Police if a child is at immediate and significant risk of harm.
  • To contact Adult Social Care or the Police if an adult at risk, is at immediate and significant risk of harm.
  • To record any concerns reported to you in relation to children, young people and adults at risk, on the Well-Being Form, and to forward to the Safeguarding Team for reference or for the matter to be escalated.
  • To actively promote the safety and well-being of all children, young people and adults at risk, with members and committee members.
  • To ensure that all Club members are aware of their duty of care towards children, young people and adults at risk, which means ensuring their safety and well-being.
  • To support and assist the Club to fulfil its responsibilities when organising activities for children, young people and adults at risk.
  • To support and assist the Club to fulfil its responsibilities for Clubmark in relation to children, young people and adults at risk.
  • To encourage those in a position of trust and authority to attend the LTA Safeguarding Training and LTA Equality Diversity and Inclusion Training, and
  • To maintain quarterly contact with the Safeguarding Team for support and reading email updates that the team sends.